24 de agosto. Job Opening - Executive Administrative Assistant in New York

Asunto: Job Opening - Executive Administrative Assistant in New York
Please contact: Debbie Aguiar, Business Manager, Circle Media, 432 Washington Ave., North Haven, CT 06473 or daguiar@circlemedia.com

Job Title: Executive Administrative Assistant

SUMMARY
Provide administrative support to the Executive Director and company. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

PRIMARY RESPONSIBILITIES
1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup travel arrangements.
3. Setup accommodation and entertainment arrangements for company visitors.
4. Maintain President's and Executive Director’s calendar.
5. Prepare and maintain expense reports.
6. Setup and coordinate meetings and conferences.
7. Create, transcribe, and distribute meeting agendas and minutes.
8. Answer telephones and handle in appropriate manner.
9. Meet and greet clients and visitors.
10. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
11. Maintain hard copy and electronic filing system.
12. Sign for UPS/Fed Ex/Airborne packages.
13. Research, price, and purchase office furniture and supplies.
14. Coordinate project-based work.
15. Support administrative needs of management team.
16. Other duties as assigned.


KNOWLEDGE AND SKILL REQUIREMENTS
1. Basic reading, writing, and arithmetic skills required.
2. Excellent knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications. Duties require professional verbal and written communication skills. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience.

Please contact: Debbie Aguiar, Business Manager, Circle Media, 432 Washington Ave., North Haven, CT 06473 or daguiar@circlemedia.com